The best time to search available office space depends on the size and nature of your office space or commercial real estate requirement
Typically, the best time to search available office space for lease or sale in our opinion is at least 6 months before your lease expiration for requirements under 10,000 SF, and up to 12 months or more for requirements over 10,000 SF. While there’s obviously no hard and fast rule, a proactive approach is always wise as the real estate leasing and buying process always takes longer than expected.
“When landlords know your timing is tight they view you as a “captive tenant” and will usually exploit this weakness by demanding their asking terms and being inflexible when negotiating the lease.”
The sooner you start the available office space search process, the more time you allow to explore all options and determine your strategy, identify opportunities and alternatives, and negotiate the most favorable lease terms.
When landlords know your timing is tight, they view you as a “captive tenant” and will usually exploit this weakness by demanding their asking terms and being inflexible when negotiating the lease. Probably the biggest mistake our clients make is starting the real estate process to late. The sooner you start the process and select and engage a tenant representation advisor to manage the process for you, and commence your available office space search, the more time and money you will ultimately save. Now you have more time to make the right decisions and negotiate the maximum concessions from your real estate transaction.